Head: Eng. Dao Hoai Anh
Address: 2nd floor, 95/2 Chua Boc street-Dong Da district-Hanoi
Telephone: 84-024-38526285
Fax: 84-024-35632169
E-mail: phongkinhdoanh@hec.com.vn ktkhhec1@hn.vnn.vn
1. Organization model:
* Head
* Deputy heads
* Experts and staffs
2. Functions:
Being an administrative unit of the Corporation the Business Division functions business and production management of the Corporation.
3. Duties:
a. Plan work
- Making long-term business and production plan with strategic targets to submit to General Meeting of Shareholder for approval.
- Annually, the Division makes plan for next year in the end of 4th quarter for the Director General to submit to Board of Directors.
- Making progress plan for each contracted project and carrying out internal contracts with units of the Corporation for implementation.
- Studying, finding, cooperating with partners at home or abroad to carry out large, multi-sectoral projects.
- Inspecting, reminding and timely handling retarded implementation or deviation to the conditions of signed contracts, as well as collaborating with production units to determine issues arisen during implementation of internal contracts to submit to the Board of Management for consideration and decision making.
- Collecting data of production situation of units monthly and making plan for next month to report to the Director General on the last day of month.
- Making purchase plan for the Corporation to submit to the Director General for approval.
- Preparing bidding documents and organizing bidding.
b. Business work
* Taking part in bidding, contractor appointment
- Collecting information, finding markets, studying and marketing, understanding clients (Investors).
- Receiving letter of invitation of bidding, bidding document, studying bidding document, analyzing and identifying and predicting possibility of contract win, proposing targets and strategy for bidding.
Promoting study, field investigation, result analysis and advising the Director General to decide bidding participation.
- Collaborating with functional units in the Corporation to prepare bidding documents, the Business Division is responsible for completion of the bidding documents, organizing a meeting to check the bidding documents before submitting to the Director General for approval.
- Being authorized representative of the Director General to participate in the bidding, monitoring the bidding evaluation process.
- When the Corporation wins contracts, the Business Division will compile and negotiate economic contracts and submit to the Director General and the Client for signing, register with state agencies as prescribed by the law.
- When the Corporation does not win contracts, the Business Division informs the Financial Accountant Division to draw contract guarantee, hold a meeting to withdraw experience.
Bidding work is carried out in accordance with quality management system ISO 9001:2008 of the Corporation.
* Implementation of signed contracts
- Making plan and progress for each signed contract.
- Making internal contracts with units of the Corporation (contents of the contracts are in accordance with regulations on signing, implementation and payment of the contracts of the Corporation).
- Monitoring, supervising and speeding up, connecting stages in general production line of the Corporation related to undertaken projects, contracts. Being responsible for inspecting implementation progress of internal contracts of the Corporation.
- Projects in Laos are carried out according to specific regulations.
Contract implementation is undertaken in accordance with the quality management system ISO 9001:2008 of the Corporation.
* Completion of documents and delivery of products
- The Business Division is responsible for receiving documents from units to delivery to the Clients.
Delivering documents to the Clients in accordance with the quality management system ISO 9001:2008 of the Corporation.
* Acceptance and liquidation of the contracts
- For contracts with the Clients: the Business Division carries out the acceptance and liquidation of the contracts with the Clients. The Business Division collaborates with the Financial Accountant Division in acceptance and payment.
- For internal contracts: The Business Division prepares internal acceptance documents in accordance with the regulation No.18QĐ/HEC-HĐQT dated 15/8/2008.
* Consideration of satisfaction of the Clients and implementation of corrective and preventative actions.
- Collecting information from the Clients, listening opinion of satisfaction of the Clients, reporting to the Director General and timely transmitting information to related units, monitoring and inspecting resolution.
- Coordinating with production units to propose solution for inappropriate products and services to advise the Director General.
- Making statistics and reporting to the Director monthly, quarterly complaints of the Clients of each unit, each project to control the product quality in the Corporation.
- Inspecting, evaluating and confirming implementation of corrective and preventative actions for complaints of the Clients (in cases being authorized by the leaders).
- Advising the Director General to organize meetings to draw experience and propose methods to mitigate complaints of the Clients.
c. Other works
- Basic construction: Appraising design documents, cost estimation of new construction and large repairs.
- Involving in technical scientific management.
- Monitoring statistics.
- Monitoring unit price norm.
- Collaborating with the Financial Accountant Division in economic accounting.
- Hiring sub-contractors: The Business Division in association with project managers to propose list of sub-contractors, experts, collaborators to submit to the Director General for approval and carries out negotiation, contract signing, monitoring, inspection, acceptance and payment (in accordance with quality management system ISO 9001:2008 of the Corporation).
- Monitoring management of machine, equipment of units, together with the Financial Accountant to make procedures for liquidation of assets, inventorying materials, machines and equipment of the Corporation.
- Managing vehicles for work of the Corporation.